The Centre for Postdigital Cultures (CPC) is a research centre at Coventry University. This privacy policy applies to the Centre for Postdigital Culture’s website on the postdigitalcultures.org domain and subsidiary sites on subdomains.
1.0 Introduction
The following privacy notice contains information on what data is stored by the Centre for Postdigital Cultures, how we process your data, and the rights you have as a data subject under General Data Protection Regulation 2016 (GDPR) and Data Protection Act 2018 (DPA). We recommend you read the following Privacy Notice carefully, and, if you have any questions or concerns contact the Centre for Postdigital Cultures at:
Centre for Postdigital Cultures
Institute for Creative Cultures
Coventry Technology Park
Coventry University
Parkside
Coventry
CV1 2NE
Or
Email: cpc.icc@coventry.ac.uk
This privacy notice applies to the use of the CPC website at postdigitalcultures.org, subdomains, and associated sites listed below (this list may be amended periodically to include new sites, and to remove sites no longer in use):
- postdigitalcultures.org
All CPC websites, subdomains and associated sites process data in the same way.
For the purposes of the GDPR and the DPA the data controller in respect of your personal data processed in connection with your use of the above sites will be Gary Hall, the Director of the Centre for Postdigital Cultures. For specialist projects at separate subdomains, the data controller may be different: this privacy policy will be updated when projects with different data controllers are started.
This privacy policy is maintained by Simon Bowie, Open-Source Software Developer at the Centre for Postdigital Cultures, and is kept under regular review. Any updates to this privacy policy will be updated on this page [INSERT URL HERE].
1.1 Who are we?
This service is delivered by Centre for Postdigital Cultures for use by academic staff and students, but also the wider general public, and access is provided to the general public. The service is overseen by the Director of the Centre for Postdigital Cultures, Coventry University.
2.0 Data
2.1 What data do we collect?
CPC deliberately minimises the amount of data we collect for users of our website. We keep a minimal amount of non-identifying information for the purpose of tracking web analytics. We also collect personal data when submitted through an email enquiry form or other forms embedded within the sites listed above, where applicable.
Through using the CPC website, we currently collect and process the following information for each user of our website:
- anonymized IP address from which they access the site;
- approximate geolocation based on the IP address;
- operating system and web browser used to access the site;
- date and time that the user accessed the site;
- which site referred the user to the site;
- which pages on the site the user accessed;
- email address, message content where this is voluntarily provided through online email enquiry and/or feedback forms;
Plus, any additional information you choose to share via web pages through text input fields as part of evaluation forms (including such personally identifiable information).
2.2 How long do we keep your data?
Your web analytics data will be anonymized after two months by automatically removing IP address data from our logs. After that, the remaining analytics data will be retained for an additional ten months and will be deleted on a rolling basis.
2.3 How do we store your data?
Your anonymised analytics data is gathered by NGINX web server access logs and are automatically passed to GoAccess for analysis. We keep anonymized IP address data for two months. We then dispose of your information by automatically removing IP address data from our logs using the ipv6loganon utility in the ipv6calc package.
All your information is securely stored on our virtual server hosted by Njalla within the EU and backed up within the EU in line with the GDPR. All email enquiries are stored within our Coventry University Group email servers.
We will ensure that appropriate measures are taken against unlawful or unauthorised processing of personal data, and against the accidental loss of, or damage to, personal data.
We have in place procedures and technologies to maintain the security of all personal data from the point of collection to the point of destruction. We will only transfer personal data to a third party if they agree to comply with those procedures and policies, or if they put in place adequate measures themselves.
Maintaining data security means guaranteeing the confidentiality, integrity and availability (for authorised purposes) of the personal data.
2.4 How do we use your data?
CPC will use personal data provided for two purposes:
- To analyse the use of, user experience, and popularity of our website(s) to provide iterative improvements to the user experience;
- To answer enquiries sent to us via embedded email and / or feedback forms contained in the website(s).
Your personal data will be processed by the Centre for Postdigital Cultures for the performance of contract with you and for the purpose of our legitimate interest: namely the smooth delivery of services and support to staff and students.
We treat your personal data as confidential, and will only disclose it with other departments within Coventry University Group where necessary to help answer enquiries. We will never disclose your data to anyone outside of Coventry University Group unless we have a legal obligation to do so, or where such disclosure is necessary for the performance of our public tasks in the public interest, and there are prior legal agreements in place to safeguard the information you have provided and it is in the interests of you, the user of the website.
2.5 What rights do you have to your data?
You have the right to:
- Request access to your personal data (commonly known as a data subject access request). This enables you to receive a copy of the personal data that we hold about you and to check that we are lawfully processing it.
- Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data that we hold about you corrected, although we may need to verify the accuracy of the new personal data that you provide to us.
- Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your personal data unlawfully or where we are required to erase your personal data to comply with local law. Please note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
- Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your personal data which override your rights and freedoms.
- Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
- Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
You can withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent. You can ask us to stop sending you marketing messages at any time by following the “unsubscribe” (or similar) links on any marketing message sent to you or by contacting us at any time. Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a purchase, product/service experience or other transactions.
If you wish to exercise any of your above rights, please send a written request to:
Centre for Postdigital Cultures
Institute for Creative Cultures
Coventry Technology Park
Coventry University
Parkside
Coventry
CV1 2NE
Or
Email: cpc.icc@coventry.ac.uk
You will not have to pay a fee to access your personal data or to exercise any of your other rights. However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We will try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
3.0 Cookies
Cookies are small data files placed on your computer or other device to collect standard internet log information and visitor behaviour information. Cookies are stored on your individual device and you have full control over their use. You may deactivate or restrict the transmission of cookies by changing the settings of your web browser. For further information, visit allaboutcookies.org.
You can decide for yourself at any time if you want to accept or refuse your cookies or if you would like your browser to notify you when a cookie is being installed. You may, for example, withdraw consent for the use of cookies by third parties via http://www.youronlinechoices.eu/ and find information about deactivating cookies for any type of browser here http://www.allaboutcookies.org/manage-cookies/clear-cookies-installed.html
4.0 Other
4.1 Privacy policies of other websites
The CPC website(s) contain links to other websites. Our privacy policy applies only to our websites, so if you click on a link to another website not listed in section 1.0, you should read their privacy policy. The Centre for Postdigital Cultures cannot be held liable for the content of these websites nor for the way in which these websites handle your (personal) data. For information in this regard, read the privacy policy, disclaimer, copyright notice and general terms & conditions, if available, of any website you visit.
4.2 Changes to our privacy policy
CPC keeps its privacy policy under regular review and places any updates on this web page. This privacy policy is maintained by Simon Bowie, Open-Source Software Developer at the Centre for Postdigital Cultures. This privacy policy was last updated on 23 August 2022.
4.3 How to contact us
If you have any questions about CPC’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us in one of the following ways:
By email: cpc.icc@coventry.ac.uk
By post:
Centre for Postdigital Cultures
Institute for Creative Cultures
Coventry Technology Park
Coventry University
Parkside
Coventry
CV1 2NE